ASCB Rainbow

Insurance Requirements and Liability

It is the sole responsibility of the exhibitor for any damages, claims, losses, liabilities or expenses arising from any injury to any person or property that arises out of or is in any manner connected with the exhibitor’s participation in the 2017 ASCB | EMBO Meeting, including its indemnity obligations herein. In general, it should be understood that exhibitors are expected to leave the Pennsylvania Convention Center in the same condition in which they found it and should not make or attempt alterations of any kind without express written permission of Exhibit Management and the Pennsylvania Convention Center. Exhibitor assumes entire responsibility for its property and activities while participating in the ASCB | EMBO Meeting.

Exhibitor acknowledges that the American Society for Cell Biology (ASCB), European Molecular Biology Society (EMBO), Freeman, the Pennsylvania Convention Center Authority, SMG, City of Philadelphia, Philadelphia Convention and Visitors Bureau, Commonwealth of Pennsylvania, their agents, servants and employees do not maintain insurance covering exhibitor’s property or activities. Furthermore, it is the sole responsibility of exhibitor to obtain insurance (Liability and Fire/Theft) covering all risks and perils including materials, goods, and/or wares of exhibits against theft, damage by fire, accident or loss of any kind.

Exhibitors are required to maintain general public liability insurance in an amount sufficient to cover such obligations, including show cancellation insurance. Exhibitor acknowledges and agrees that it will obtain, at its own expense, any and all licenses or permits to comply with all local, state and federal laws, ordinances and regulations of any of its activities in connection with the 2017 ASCB | EMBO Meeting. Execution of the Exhibit Contract is the agreement of exhibitor to protect, indemnify, defend and hold harmless the ASCB, EMBO, Freeman, the Pennsylvania Convention Center Authority, SMG, City of Philadelphia, Philadelphia Convention and Visitors Bureau, Commonwealth of Pennsylvania, their agents, servants and employees against all claims, losses, and damages, to persons or property, governmental charges or fines, and attorneys’ fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the parties referred to above.

In no event shall the ASCB, its agents, servants or employees be liable to exhibitor for any loss of business, business opportunities, or for any other type of direct or consequential damages alleged to be due under any claim.

Additional Insureds on the Foregoing Insurance
The American Society for Cell Biology, European Molecular Biology Society (EMBO), their agents servants and employees, Freeman, the Pennsylvania Convention Center Authority, SMG, SPARGO, Inc., City of Philadelphia, Philadelphia Convention & Visitors Bureau, Commonwealth of Pennsylvania, and the members, officers, directors, agents, employees, affiliates and subsidiaries of each of these entities are named as additional insureds.

Exhibitor & Exhibitor Appointed Contractor (EAC) Insurance Requirements
(i) Commercial General Liability Insurance (CGL), including bodily injury/property damage, products and completed operations, personal injury and contractual liability of at least $1 million per occurrence and $2 million aggregate, against injury (including sickness or death) to a person and property of others, (ii) Commercial Automobile Liability with a combined single limit of not less than $1 million covering all owned, non-owned, leased and contracted (hired) vehicles placed in service during the dates of the event, and (iii) Workers’ Compensation Insurance in full compliance with all federal and state laws governing all of the exhibitor’s employees engaged in the performance of any work for the exhibitor or contractor in the jurisdiction where work is performed or services are provided. Policies shall name additional insureds as indicated above, coverage to apply as primary and without contribution.

ASCB holds the exhibitor responsible for the management of their designees. To reduce the probability of infractions, designees should be knowledgeable of the policies in the Exhibitor Terms and Information. Agents should be aware that sanctions for violations will be assessed against the exhibiting company and the agent, including, but not limited to, loss of the exhibitor’s priority points.

Certificate of Insurance Requirements
Each exhibitor AND exhibitor appointed contractors must provide a Certificate of Insurance in full compliance with the requirements stated above by October 27. Policies shall name the additional insured stated above. Completed forms must be uploaded into the Exhibitor Portal or sent by fax to 301 347 9310. You may also mail to American Society for Cell Biology, ATTN Alison Harris, 8120 Woodmont Ave, Suite 750, Bethesda, MD 20814-2762.

Exhibitors (no contractors please) may secure the required CGL and Hired & Non-Owned Automobile Liability insurance through ShowGuard®. Simply click on ShowGuard®. The basic ShowGuard® premium of $75 will meet all general liability and hired non-owned auto liability requirements and will provide coverage for the dates of the show from move in to move out. Enrolling in ShowGuard® is quick and easy.