ASCB Rainbow

Abstract Submission Instructions (Step-by-Step)

Abstract Submission is Now Closed.
Step 1: Authors/AffiliationsStep 2: Abstract Title/BodyStep 3: Submission Details/OptionsStep 4: AffirmationsStep 5: Payment

Step 1: Authors (including Affiliations and Disclosures)

Enter Affiliations

  • Click the green “Add New Affiliation” button on the right above the table to start adding affiliations.
  • Click “Commit” under the Update column in the table after adding each affiliation.

Enter Authors and Assign Affiliations

  • To add yourself to the abstract, click the green button, “Add Myself.”
  • To add others, click “Add New Author.”
  • Assign affiliation(s) to each author using the drop down menu to the left of the author’s name. At least one affiliation must be selected for each author before you can continue.
  • Click “Commit” under the Update column in the table after adding each author.
  • Check the box next to the presenting author and click “Commit” to continue to the next step.
  • When updating an existing author click the green “Update” button to preserve your changes.

Enter Author Disclosures, If Applicable

  • If one or more authors on your abstract has a disclosure, click the green button “Add Author Disclosure” and select the author and type of disclosure.
  • Click “Commit” after you enter each disclosure.
  • See below for more information about author disclosure.

Indicate Undergraduate Authors on Your Abstract

Indicate whether you or any other authors on your abstract are undergraduate students. All those indicated will be invited to present a poster in the Poster Competition for Undergraduates on Saturday, December 2 at 3:30 pm. Up to two undergraduate authors may each present in the judged competition. Check the box next to the undergraduate author(s) if you expect they will attend the meeting. If the box is checked, we will send them an email invitation for the competition after the October 11 final abstract deadline. Double-check their email address, please.

Author Disclosures

The ASCB and EMBO require that audiences be informed of presenters, authors and contributors academic and professional affiliations, and disclosure of any significant financial interest or other relationship with the manufacturer(s) of any commercial product(s) discussed in a presentation. This policy allows the listener/attendee to be fully informed in evaluating the information being presented. Disclosure includes any relationship that may bias one’s presentation or which, if known, could give the perception of bias. These situations may include, but are not limited to:

  1. stock options or bond holdings in a for-profit corporation or self-directed pension plan
  2. research grants
  3. employment (full-or part-time)
  4. ownership or partnership
  5. consulting fees or other remuneration
  6. non-remunerative positions of influence such as officer, board member, trustee, or public spokesperson
  7. receipt of royalties
  8. speakers bureau

Please be sure to collect and include any and all conflicts of interest from all abstract authors prior to submission.

Step 2: Abstract Submission (Title and Body)

Enter Submission Title

  • Add Italics, superscript, and subscript.
  • Only capitalize the first word. Do not use ALL CAPITAL LETTERS.
  • The abstract title is limited to 200 characters, including spaces.

Publishing Status Question

You will be asked the publishing status of your research submitted in your abstract. At the time of submission, please indicate if:

  • All or some of the research has been published, or
  • None of the research has been published.

It is a requirement to answer this question before moving on to the next step.

Enter Abstract Text

  • Enter your abstract using one of two methods:
    • Type it into the site. Use editing tools as needed.
    • Copy from a Word document. If you are copying and pasting from Word, select the icon (Microsoft Word Icon with a green check mark) on the menu bar above the submission box.
  • Check the abstract preview to ensure all special characters and formatting converted properly.
  • Do not enter any author information at any point during Step 2. Your author information was generated in Step 1 and appears if you click “Preview With Author Block.
  • The abstract text is limited to 2,800 characters, including spaces (~400 words). This limit includes the body of the abstract only. If your abstract exceeds this limit, you will be prompted to shorten it before being allowed to continue.

Step 3: Submission Details (and Options)

Select Presentation Preference

If you submit by the August 1 deadline, you can choose one of four presentation preferences (Click here for a description of available presentation formats):

  • Minisymposium Talk: Your abstract will only be considered for a Minisymposium Talk, or Microsymposium Talk. If your abstract is not selected for a talk, we will attempt to contact you about the option of presenting a poster. Selecting Talk only does not increase your chances of being selected for a talk.
  • Minisymposium Talk OR Poster: Your abstract will be considered for a Minisymposium Talk, Microsymposium Talk, or a poster. If you are selected for a talk, you will not present a poster.
  • Minisymposium Talk AND Poster: Your abstract will be considered for a Minisymposium Talk, Microsymposium Talk, and a poster. If your abstract is selected for a talk, you will present a poster.
  • Poster Only Consideration: Your abstract will be considered for a poster presentation only. It will not be reviewed for a talk.

The August 31 and October 11 deadlines are for poster consideration only.

Select Minisymposium and/or Poster Topics

  • Select the appropriate topics from the drop-down menus (on the right).
    • Click here to view Minisymposia/Microsymposia Topics.
    • Click here to view Poster Topics and Subtopics.
  • Your primary and secondary poster Subtopic must be different.

Step 4: Affirmations (and Options)

You must agree to the following:

  1. License and Publication Agreement
  2. Policy on Research Misconduct by Authors
  3. All authors’ knowledge of abstract submission
  4. ASCB Use of Name Policy
  5. Abstract submission fee is nonrefundable

Step 5: Payment

If you already have a MyASCB account, and you created a payment profile, you can use it to pay.

If you are not currently an ASCB member, or you are a lapsed member, you will have the option to join or renew and pay your dues in the same shopping cart. (Note: EMBO Members, members of the EMBO Young Investigator and EMBO Installation Grant programme, current EMBO Fellows, and lab members of these groups, who are not already ASCB members can receive a 50% discount off of first-time ASCB membership, which will make them eligible for the steeply discounted ASCB member meeting registration and abstract rates. Contact EMBO for more details at

If you are not currently an ASCB member and you do not wish to join the ASCB, you will be able to enter your payment information and check out as a nonmember.

ASCB will not refund the difference if you decide to become a member after submission. 

Please note: When you submit payment, a preview page will pop up asking you to confirm your abstract and submission details appear correctly. You will have the opportunity to make edits, or confirm and pay.