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Abstract FAQs

General QuestionsPayment/BillingAuthorship/EligibilitySubmission/Formatting/ContentEditing/WithdrawingReview/NotificationPublication/Citation
A colleague from my lab is also submitting an abstract. Can we request that they be presented next to or near each other?

Unfortunately, the size of the meeting and the number of presentations do not allow submitters to make special requests regarding abstract presentation.

Does the ASCB offer a poster printing service for poster presenters?

Yes. MakeSigns.com is returning again this year as the 2017 ASCB | EMBO Meeting’s official poster printing service. They have both paper and fabric options available. Each poster will be wrapped in a protective plastic sleeve, then placed in its own individual heavy gauge cardboard tube with metal reinforced end-caps, and will be available for pick up at the Poster Pick-Up Counter located in the Registration Area, the Broad Street Atrium in the Pennsylvania Convention Center. Click here for more information.

How can I submit my abstract?

All abstracts must be submitted electronically. The submission portal opens on June 1. Click on abstracts in the menu above to submit.

How can I view the abstracts before the meeting?

Abstracts will be available on the 2017 ASCB | EMBO Meeting website in a searchable PDF and via an itinerary planner that is part of our mobile app in mid-November. They will also be accessible via our mobile app three to four weeks prior to the meeting.

I am the first author (or submitting author) of an abstract and I am unable to attend the meeting. What should I do?

Although the first author is the preferred presenter, any co-author on the abstract may present without having to notify the ASCB. The presenter must be a co-author on the abstract. If none of the co-authors can attend the ASCB meeting, please notify the ASCB at abstracts@ascb.org as soon as possible. If you notify us before October 27, we can remove it from the Poster Guide and all publications. If we are notified after this deadline, we may not be able to remove it from our publications or web site, but will do our best to accommodate you.

I successfully submitted and paid for an abstract. Does this mean I am registered to attend the 2017 ASCB | EMBO Meeting?

No, you still have to pay for meeting registration separately. Submission of an abstract and payment of an abstract submission fee does not include 2017 ASCB | EMBO Meeting registration. For more information about registration click here.

How can I get maximum visibility for my research talk/poster at the meeting?

Poster presenters and speakers will have the opportunity to upload an electronic version of their poster or slides to a password-protected Website. This site will be provided to you in your abstract assignment notification that is sent in early November. It will allow you to upload your poster for other attendees to view in case an attendee is unable to visit your poster, or hear your talk, during your designated session. It will also give them the ability to contact you if they have any questions (your email address will not be provided to them, but they can send an email via our system for you to reply to). You can add a watermark to your posters or slides prior to upload if you wish. These posters will only be available for viewing by registered ASCB | EMBO meeting attendees from Thursday, November 30 through Wednesday, December 6. We strongly encourage you to take advantage of this if you are presenting a poster or talk, although it is not mandatory. It is a great way to increase visibility of your research among the attendees. Once again, the website to upload posters will open in mid to late November.

What are the abstract submission topics?

To view the abstract submission topics for Minisymposia, Microsymposia, and Posters, please click here. Please note: August 1 is the only deadline where you can submit for a Minisymposium or Microsymposium talk.

What are the deadlines for abstract submission?

There are three deadlines for abstract submission. Click here for abstract submission deadlines and rates.

The ASCB also has a mobile app with the ability to view the program and create an itinerary. This mobile app will be available approximately 2-3 weeks prior to the meeting.

What is the difference between the Regular Poster Only submission deadline (August 31) and the Final Poster Only Submission Deadline (October 11)??

The only difference is the fee to submit and the date of acceptance notification. Notifications for the August 31 deadline are sent by the end of September and notifications for the October 11 deadline are sent by the end of October.

All abstracts submitted by any deadline and accepted for poster presentation will be grouped together in the Learning Center (Exhibit Hall) by topic area. Final abstracts are no longer presented in a separate section of the Learning Center. All abstract titles and authors will be published together in a separate publication available onsite called the Poster Guide and will also be available on our mobile app.

All abstracts will be available to search and review online at least 3-4 weeks prior to the meeting. An online PDF of the Poster Guide, will be available as well. All abstracts will also be published as a supplement in the December 15, 2017 Molecular Biology of the Cell.

What is the typical abstract acceptance rate?

Approximately 30% of abstracts submitted by the first deadline, August 1, for talk consideration will be selected for a Minisymposium talk (12 min + 3 min Q&A) or Microsymposium talk (7 min + 3 min Q&A).

Approximately 99.9% of all abstracts submitted for the meeting, who select a poster review option (Talk and Poster, Talk or Poster, or Poster Only) will be accepted to present a poster. Please click here to view our “Tips to Ensure Acceptance” to ensure your abstract will be accepted.

I submitted my abstract and I want to go back in to edit it before the deadline. I noticed that I can no longer get into the system using my login and the ID number I was just assigned as my password. I know the number that was just assigned to me. Why is this happening?

This is happening because you most likely had a previous record in our database but created a new account using the same email address as the older account. When this occurs, the ASCB merges the new account with the old account and your password becomes the ID number associated with the old account. We send out emails to people whose accounts we merge to let them know their password/ID number has changed. If you did not receive this email, please contact ascbinfo@ascb.org, or abstracts@ascb.org to request your password/ID number.

Can I get a refund for my abstract submission fee?

No. The fee is a processing fee and once payment is made, it is nonrefundable. The only exception to this is if you accidentally submitted the same abstract twice. If this occurred, you should contact abstracts@ascb.org with the submission ID numbers of each abstract and we will assist you.

How much does it cost to submit an abstract?

The ASCB has member and nonmember pricing for abstracts. Please note abstract submission fees are nonrefundable and are separate of registration fees.
The fees for regular abstracts submitted by the August 1 or August 31 deadlines are:

  • $80 for members
  • $110 for nonmembers*

The fees for final abstracts submitted by the October 11 deadline are:

  • $100 for members
  • $130 for nonmembers*

Click here for more information about abstract submission fees and deadlines.

*Nonmembers should strongly consider becoming an ASCB member since you can save on registration fees as well. Please click here for member vs. nonmember savings. If you become a member after submitting your abstract at the higher rate, a refund of the difference will not be provided.

How can I get a payment receipt for my abstract submission?

A confirmation with payment information will be automatically emailed to the submitter following successful submission and payment. If you misplace this receipt at any time, you can print a receipt by clicking here. You will need to login as the submitter (if you are not already logged in) to access your receipt(s).

Do I have to be an ASCB or EMBO member to submit an abstract?

No, you do not have to be a member to submit an abstract. However, if you are not a member, you will pay a higher rate for abstract submission and registration.

How many abstracts may I submit?

You can submit as many abstracts as you wish. Our system does not limit the number of abstract submissions per user.

Should the presenting author be the submitter of the abstract?

Whenever possible, yes. Contact information is collected for all the authors, including the submitting and the presenting author. The ASCB sends information and notifications to the submitter of the abstract only. We prefer to correspond with the individual who will actually be presenting the abstract, if accepted. This policy ensures the presenter knows when and where to present the abstract.

Who is eligible to submit an abstract?

The ASCB and EMBO invite the submission of abstracts that report new scientific research developments in the areas of cell biology. Abstracts are welcome from scientists and students in all sectors, including academia, industry, government, and education.

Both members and nonmembers of the Society are able to submit abstracts, however, there is a higher fee for nonmember submission.

We encourage you to become a member of the Society to save on abstract and registration fees. Note: EMBO Members, members of the EMBO Young Investigator and EMBO Installation Grant programme, current EMBO Fellows, and lab members of these groups, who are not already ASCB members can receive a 50% discount off of first-time ASCB membership, which will make you eligible for the steeply discounted ASCB member meeting registration and abstract rates. Contact EMBO at communications@embo.org for more details.

Can my abstract include a table, chart, or other type of graphic?

No, your abstract can only include text, and formatted text (super- and subscript, bold, italics, etc.)

Can my abstract promote a service or commercial product?

No. An individual who wishes to promote a particular product or service is encouraged to participate as an exhibitor. The ASCB will not accept abstracts that promote a specific product without providing new biological insight. Please click here to view our “Tips to Ensure Acceptance” to ensure your abstract will be accepted.

How do I know my abstract submission is complete. Will I receive a confirmation?

Once your submission is completed and successfully submitted, you will receive two emails to the email address you entered during submission.

The first email will confirm that your abstract was successfully submitted and will be emailed to you for your records upon completion of submission.

The second email will contain a receipt for payment information.

If you do not receive an either of these email confirmations, please contact the ASCB office as soon as possible at abstracts@ascb.org.

How should the title of my abstract be entered into the submission site?

When entering your title, only capitalize the first letter of the sentence. You should also capitalize any proper nouns or words that need to be capitalized, e.g., trade names.

Please do not bold the entire title or use all UPPERCASE letters, and do not put your title in quotation marks. Be sure to italicize scientific names of organisms.

What are my options with regards to presentation preference?

For the first deadline only, August 1, there are four presentation types to choose from. You will be asked to select the appropriate presentation type and topic category for your submission. All other deadlines have only one option which is Poster Only.

If you submit for a talk option by the August 1 deadline, you will also be asked to check a box if you are interested in giving a Microsymposium talk (7 min + 3 min Q&A) if you are not selected for a standard length oral presentation in a Minisymposium (12 min +3 min Q&A). If you do NOT check this box, you will not be considered for this format.

For the August 1 deadline, the four presentation preference types are:

  • Minisymposium Talk: Your abstract will only be considered for a Minisymposium Talk or Microsymposium Talk. If your abstract is not selected for a talk, we will attempt to contact you about the option of presenting a poster. Selecting Talk only does not increase your chances of being selected for a talk.
  • Minisymposium Talk OR Poster: Your abstract will be considered for a Minisymposium Talk, Microsymposium Talk, or a poster. If you are selected for a talk, you will not present a poster.
  • Minisymposium Talk AND Poster: Your abstract will be considered for a Minisymposium Talk, Microsymposium Talk, and a poster. If your abstract is selected for a talk, you will present a poster.
  • Poster Only Consideration: Your abstract will be considered for a poster presentation only. It will not be reviewed for a talk.
What are the abstract submission topics?

To view the abstract submission topics for Minisymposia, Microsymposia, and Posters, please click here. Please note: August 1 is the only deadline where you can submit for a Minisymposium or Microsymposium talk.

What is the difference between the presentation preferences Minisympoisum Talk or Poster and Minisymposium Talk and Poster?

Minisymposium talk or poster means you will either be presenting a talk (Minisymposium, or Microsymposium) or a poster. You will first be considered for a talk, and if you are selected, you will present a talk only. If you are not selected for a talk, then your abstract will be accepted for a poster presentation as long as you meet our minimum standards for submission.

Minisymposium talk and poster means that you will be considered for a talk first. Even if you are selected to present a talk, you will present a poster too. If you are not selected to present a talk, you will still present a poster as long as you meet our minimum standards for submission.

What is the maximum number of words/characters my abstract can contain?

The abstract text is limited to 2,800 characters, including spaces (~400 words). This limit includes the body of the abstract only. If your abstract exceeds this limit, you will be prompted to shorten it before being allowed to continue.

The abstract title is limited to 200 characters, including spaces.

A word counter will appear for both the title and the body of the abstract to show you how many characters you have entered.

When entering the abstract text, should I include the title and author information?

Please do not include the title and author information in the abstract text box. They must be entered separately in the title and author sections only or they will not appear properly in all publications.

Why must the submitting/presenting author provide financial/commercial disclosure information for ALL authors?

The ASCB and EMBO require that audiences be informed of speakers’, authors’, and contributors’ academic and professional affiliations, and disclosures of the existence of any significant financial interest or other relationship presenters have with the manufacturer(s) of any commercial product(s) discussed in a presentation. This policy allows the listener/attendee to be fully informed when evaluating the information being presented. It is the submitting author’s (who may also be the presenting author) responsibility to disclose any conflicts of interest for the authors on his/her abstract.

Can I make additional changes/edits after I’ve completed my submission, paid, and logged out of the submission site?

Please click here for more information on abstract editing.

Can I withdraw my abstract after I complete and pay for my submission?

Please click here for more information on withdrawing an abstract. Please note that no refunds are provided for withdrawn abstracts.

I submitted my abstract and I want to go back in to edit it before the deadline. I noticed that I can no longer get into the system using my login and the ID number I was just assigned as my password. I know the number that was just assigned to me. Why is this happening?

This is happening because you most likely had a previous record in our database but created a new account using the same email address as the older account. When this occurs, the ASCB merges the new account with the old account and your password becomes the ID number associated with the old account. We send out emails to people whose accounts we merge to let them know their password/ID number has changed. If you did not receive this email, please contact ascbinfo@ascb.org, or abstracts@ascb.org to request your password/ID number.

I am the first author (or submitting author) of an abstract and I am unable to attend the meeting. What should I do?

Although the first author is the preferred presenter, any co-author on the abstract may present without having to notify the ASCB. The presenter must be a co-author on the abstract. If none of the co-authors can attend the ASCB meeting, please notify the ASCB at abstracts@ascb.org as soon as possible. If you notify us before October 27, we can remove it from the Poster Guide and all publications. If we are notified after this deadline, we may not be able to remove it from our publications or web site, but will do our best to accommodate you.

Are abstracts submitted for the 2017 ASCB | EMBO Meeting peer-reviewed?

While abstracts are screened to ensure minimum submission standards as outlined in the abstract guidelines, they are not peer-reviewed.

All abstracts submitted are accepted unless they do not meeting the minimum submission standards as outlined in the guidelines.

If you submit for talk only and your abstract is not selected, we will try to offer the option to present your work as a poster as long as it meets the minimum submission standards.

I need to apply for a visa and would like an expedited abstract review for Visa-related reasons. Does the ASCB and EMBO offer this?

Yes, for those who submit their abstract by the August 1 deadline. After August 1, expedited abstract review for visa applicants will be considered on a case-by-case basis. For more information regarding expedited abstract review, please click here. Please note if you select a talk only presentation option, we will not be able to provide an expedited review.

If my abstract is rejected, can I address the reviewers’ concerns and ask for a new review?

In most instances, abstract rejections are final. If you prepare an abstract that follows the rules and guidelines for submission, then your abstract stands an excellent chance of being accepted. If you do not follow the rules and guidelines, it will be rejected and no submission fee refunds will be provided. If your abstract is rejected during the Regular Abstract Submission review (if you submitted your abstract by the August 2 or September 1 deadlines), you will still have time to make modifications and re-submit your abstract by the October 13 deadline. You will have to pay the abstract submission fee for the resubmission of your abstract. Click here for tips to ensure acceptance.

When will I be notified regarding the disposition and scheduling of my abstract?

Please click here for a list of notification dates.

How can I cite my abstract after the meeting?

Click here for information on how to cite your publication after the meeting.

How will abstracts be published?

All abstracts selected for presentation will be available to view online, on our mobile app, and in the December 15 issue of Molecular Biology of the Cell.

Abstracts will be available on the 2017 ASCB | EMBO meeting website on or around November 21, 2016. At that time, all information is considered public.