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Abstract Submission Guidelines

Abstract Submission is Now Closed.
General GuidelinesTips to Ensure AcceptanceContent and FormattingCharacter Limit/Word Count

General Guidelines for Submission

  • All abstracts must be submitted electronically by the appropriate deadlines. Click here for list of deadlines.
  • You may submit as many abstracts as you like.
  • Nonmembers may submit abstracts without the sponsorship of a member.
  • ASCB members enjoy special pricing for abstract submission (Note: EMBO Members, members of the EMBO Young Investigator and EMBO Installation Grant programme, current EMBO Fellows, and lab members of these groups, who are not already ASCB members can receive a 50% discount off of first-time ASCB membership, which will make them eligible for the steeply discounted ASCB member meeting registration and abstract rates. Contact EMBO for more details at communications@embo.org.
  • All material must be the work of authors listed and appropriately referenced. The submitting author must provide Conflict of Interest Disclosure information and must read and agree to the ASCB Abstract License and Publishing Agreement for ALL authors.
  • All abstracts will be printed and published as they appear in the Preview Step. The organizers are not responsible for and will not copyedit abstract submissions. Please ensure all special characters and formatting display correctly and your author block only appears once.
  • All abstract submission fees are nonrefundable.
  • The abstract submission fee is separate from meeting registration.

Tips to Ensure Acceptance

Although abstract rejection is rare, the organizers reserve the right to reject any abstract it deems inappropriate. To ensure abstract acceptance:

  • Make sure your abstract includes results. Whether new findings presented in an abstract are experimental or theoretical, specific results MUST be included. The results, whether experimental or calculated, must be stated in the abstract. You are free to include your latest data in the final poster you present at the meeting, but you must include substantive results in the original abstract.
  • Avoid promotion of a commercial product or service. The Abstract Program Committee tries to ensure poster sessions are not used as venues for commercial promotion. The organizers will NOT accept abstracts that promote a specific product without providing new biological insight. Statements like, “We show that X product works better than Y product” are clear indicators of promotion and will be cause for rejection. In contrast, an abstract that presents findings of interest to cell biologists, but mentions that the work was done with a proprietary and copyrighted product, and co-authors include those at the company who made the product, may be accepted.

Content

Please be sure your abstract contains the following prior to submission:

  • A sentence stating the study’s objective (unless this is provided in the title)
  • A brief statement of methods, if pertinent
  • A summary of the results obtained
  • A statement of conclusion (it is not acceptable to state, “the results will be discussed”)

Formatting

Please follow these guidelines when formatting your abstract:

  • Use a short, specific title. The title should be entered in sentence-style capitalization (i.e. Modeling cytoskeletal structures with Cytosim). Please do not use a period, or place your title in quotes, use bold, or use ALL CAPS.
  • Capitalize initial letters of trade names.
  • Please do not write given or family names, titles, or abstracts in ALL CAPS.
  • Use standard abbreviations for units of measure; other abbreviations should be spelled out in full at first mention, followed by the abbreviation in parenthesis (exceptions: RNA, DNA, etc.).
  • Please do not include tables, charts, or other figures.
  • Be sure to proofread your work carefully before submission. A preview page will show up prior to finalizing payment. Please ensure your abstract and submission details are correct. It will be printed exactly as it appears in the abstract submission system.
  • Special Characters and Formatting:
    • If copying from a Word document into the abstract submission system, be sure to select the icon on the menu bar that allows you to do this (it is the one that looks like the Microsoft Word Icon and has a green check box on it).
    • Once your text appears, please be sure to check “abstract preview” on the right to ensure all special characters and formatting convert properly.

Character Limit/Word Count

  • The abstract text is limited to 2,800 characters, including spaces (~400 words). This limit includes the body of the abstract only. If your abstract exceeds this limit, you will be prompted to shorten it before being allowed to continue.
  • The abstract title is limited to 200 characters, including spaces.
  • There is no character limit for your authors or author affiliations.